The Foreign Affairs Manual (FAM) Explained for Housing Reimbursements
The Foreign Affairs Manual (FAM) Explained for Housing Reimbursements
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Foreign Service employees turn to the Foreign Affairs Manual (FAM) for authoritative guidance on allowances, travel, and more. When it comes to housing-related reimbursements, the FAM explains how temporary duty (TDY) programs like Home Service Transfer Allowance (HSTA), OB Medevac, EVAC, and more are administered. A clear understanding of these rules is essential—especially for individuals and families returning to the U.S. or relocating under official orders.
What is the Foreign Affairs Manual?
The Foreign Affairs Manual (FAM) and Handbook (FAH) provide a comprehensive, authoritative source for the State Department’s organizational policies and procedures. The FAM outlines policy, while the FAH details procedures—together guiding Department staff, Foreign Service members, and contractors in fulfilling their duties in line with legal and departmental requirements.
How is the DSSR Different from the FAM/FAH?
The Department of State Standardized Regulations (DSSR) is a benefit-specific summary of both the FAM/H combined to ensure consistent application across all departments.
How the FAM guides housing per diem reimbursements
Lodging reimbursements for TDYs are defined by sections of the FAM. These policies specify:
- Which expenses qualify as reimbursable costs
- Documentation requirements for lodging and furnishings
- How long TDY allowances can be authorized
- Special rules for families and dependents
Examples of housing per diem reimbursements under FAM rules
- HSTA/TQSE: Supports temporary lodging and furnishings when returning from overseas
- OB Medevac: Covers temporary lodging and necessities for pregnant Foreign Service Officers (FSOs), Direct Hires (DH), or Eligible Family Members (EFMs) to deliver a baby in the United States
- EVAC: Addresses payments during an ordered/authorized departure from an overseas assignment
Common challenges with FAM per diem reimbursements
- Confusion about which per diem applies to a specific assignment
- Delays caused by missing or unclear receipts
- Failing to budget according to the FAM’s authorized duration
- Assuming policies are the same as Department of Defense (DoD) regulations
Tips for Foreign Service employees
- Review the FAM/H and DSSR section that applies to your specific allowance before traveling
- Keep receipts itemized with dates, rates, and proof of payment
- Track furnished housing costs to ensure they align with FAM reimbursement categories
- Consult with your agency’s travel office if you are unsure about eligibility
Why this matters
The Foreign Affairs Manual (FAM) outlines the rules that safeguard reimbursements for Foreign Service employees. Understanding how these policies apply to housing helps travelers stay compliant, avoid delays, and maximize their allowances. This knowledge makes relocation smoother and eases financial stress for both employees and their families.
